PARENT – TEACHER COUNCIL
CONSTITUTION and BY- LAWS

 TABLE OF CONTENTS
Article 1 – Name
Article II – Goals
Section 1 – Objectives
Article III – Basic Policies
Article IV – General Membership
Section 1 – Dues
Article V – Executive Board
Article VI – Duties and Responsibilities
Article VII – General Membership Meetings
Article VIII – Parliamentary Authority
Article IX – Amendments

ARTICLE 1 – NAME

 The name of this organization shall be The Philippine School Parent – Teacher Council.

ARTICLE II-GOAL

 In general, this organization shall strive to uphold the ideals and principles of The Philippine School and provide support for the school community.

The PTC aims to make available to each child in this school every possible opportunity for optimum mental, physical, emotional and social growth. This shall be accomplished by encouraging close interaction and cooperative efforts among the families, educators and community of TPS. The primary efforts of the group and as individual members shall be for the purpose of providing maximum benefits for the children of the school.

Section 1 – OBJECTIVES

Specifically, the PTC shall:

1. help parents and teachers develop a mutual understanding and appreciation of the ideals of The Philippine School
2. strengthen the Home  – School partnership through closer cooperation among teachers and parents
3. promote Filipino values among member families through various activities and programs
4. assist the school in fostering the spiritual, intellectual, physical, cultural and social development of each child
5. enhance the ability of parents to participate actively and effectively in their child’s education by serving as a link to communication and catalyst of effective change
6. Providing opportunities for faculty and parents to exchange information that will enhance the educational environment for all students of TPS

Section 2 – Not-For-Profit Status

The TPS – PTC is organized solely for charitable and/or educational purposes

ARTICLE III – BASIC POLICIES

SECTION 1 – Activities

The activities of the PTC shall be directed toward serving the stated goals.

SECTION 2 – Fundraising

Fundraising activities shall be conducted to support the goals of the PTC, but shall not become its primary concern. Any funds accumulated beyond those needed to promote and sustain this organization will be spent to enrich the educational opportunities of the students of TPS.

SECTION 3 – Direction of School Policies

The PTC shall not seek to direct the activities of the school or to control its policies.

SECTION 4 – Non-Discriminatory Policy

The PTC shall operate all family and student based events and activities for all families and students of the TPS community without regard to race, color, national origin, ancestry, age, sexual orientation, gender identity, ethnicity, language, religious belief, and physical or mental impairment.

SECTION 5 – Politics

The organization shall be non-commercial, nonsectarian, and non-partisan.

The name of the Organization, or the names of any members in their official capacities, shall not be used in any connection with a commercial concern, or with any other concern not appropriately related to the promotion of the organization’s objectives.

SECTION 6 – Cooperation

The organization shall cooperate with the school to support the improvement of education in ways that will not interfere with the administration of the school.

Article IV – MEMBERSHIP

The general membership shall include faculty, administrators, and all parents and legal guardians of students enrolled in The Philippine School.

 ARTICLE V – DUES

Amount of membership fee shall be set annually by the Executive Committee at the start of each term of office. The communication regarding the dues will be sent to the parents as soon as the election of officers is held.

Article VI – EXECUTIVE BOARD

SECTION 1 – Elected Positions

There shall be a set of elected Homeroom/ Class Officers to be formed on the 1st Issuance of Report Cards. An Assembly of Class Presidents will then be called for by the Office of the Principal. From this assembly, a year level representative will be elected. These representatives will then elect among themselves the officers of the Executive Board.

The Executive Board shall consist of:

1. The Elected Officers of the PTC
2. Managing Directress
3. Principal
4. Vice Principal for External Affairs or any person designated by the Principal

The officers are as follows:

1. President
2. Vice President for KG and Primary
3. Vice President for Intermediate
4. Vice President for High School
5. Secretary (coming from the Faculty)
6. Assistant Secretary
7. Treasurer
8. Auditor
9. Business Manager
10. PRO
11. Board Members

SECTION 2 – Term of Office

The term of the Executive Board is two school years beginning the period after the first issuance of report card. There will be a yearly election of Homeroom officers. They will constitute the General Assembly and may still take part in the activities of the PTC as members of the different committees.

SECTION 3 – Executive Board’s General Duties

The duties of the Executive Board shall be:

- To transact necessary business in the intervals between PTC meetings and such other business as may be referred to it by the PTC

- To create and/or eliminate Committee Positions as may be required to promote the objectives and interest of the PTC

- Approve work plans of each grade level/ cluster and committee chairpersons

- Approve programs, budget, and expenditures of the organization

ARTICLE VII – DUTIES AND RESPONSIBILITIES

1. OFFICERS

President

1. preside at all meetings and General Assemblies of the organization
2. preside at all meetings of the Executive Board
3. coordinate the work of the officers and committees of the organization
4. delegate positions as the need arises
5. perform other duties assigned by the Executive Board
6. prepare agenda for meetings over which he/she presides
7. sign checks with the Treasurer for the organization

Immediate Past-President

• Shall serve in an advisory capacity to the Executive Board for one year after concluding the office of President.

• Orients new Board members to by-laws and structure as they assume their positions.

• This position will be a voting member of the Executive Board

Vice – President

1. act as President in the absence or incapacity of the President
2. assist the president in the performance of his/her duties
3. perform other tasks and duties as assigned by the President or the Executive Board
4. head the legislation committee or task of the organization

1. Secretary

1. record, distribute prior to the next meeting, minutes of all meetings for the organization and the Executive Board
2. keep an accurate record of attendance at all meetings
3. keep an updated directory of members of the organization
4. send correspondence as directed by the Executive Board
5. perform other task given by the Executive Board

Assistant Secretary

1. assist the Secretary in the performance of her role
2. act as link of the organization to the school in matters pertaining to communication, correspondence, maintenance of the directory
3. perform other task given by the Executive Board

Treasurer

1. take charge of the collection of membership fee
2. draft an operational budget for upcoming projects
3. maintain custody of all funds of the organization with the President
4. keep a full and accurate account of receipts and expenditures
5. make disbursements in accordance with the approved budget, as authorized by the organization, upon presentation of a written request from the President or appropriate committee chairperson
6. present a financial statement at every meeting of the organization and at other times at the request of the Executive Board
7. make a full report at the close of the school year or term of office

(Such shall be presented to the membership at the first meeting of the school year immediately following the close of the fiscal year.)

Treasurer’s records are open for review upon request.

Auditor

1. collect and examine financial records to ensure that they are current and to make sure that the entities abide by pertinent laws and regulations of the organization
2. prepare reports relating to their findings with regard to the financial stability of the organization and proper accounting procedures
3. check financial reports prepared by the Treasurer before presentation to the Executive Board

Business Manager

1. evaluate effectiveness of fund raising activities
2. recommend to the Executive Board fundraising activities for the school year
3. review new program for introduction to the organization
4. organize end of the year meeting (along with the Vice President) to evaluate activities and make recommendations to the Executive Board for the next school year

PRO

1. act as spokesperson of the organization to the media

2. write press kits and other necessary documents

3. create necessary media strategy and see to it that such is followed

Vacancies

A vacancy occurring in any Executive Board position shall be filled for the remaining term by a person from the Board, elected by a majority of the executive Board. In case a vacancy occurs in the position of the President, the Vice President shall automatically assume the position.

The position of the Past – President may remain unfilled.

3. Removal from Office

An inability to fulfill the responsibilities of any Executive Board position shall empower the Board, upon a two-thirds majority vote, to move to request that Board Member’s resignation.  If the Board Member refuses to resign, the Board shall be entitled, upon two-thirds majority, to remove that Board Member from office.

ARTICLE VIII – EXECUTIVE AND SPECIAL COMMITTEES

SECTION 1 – General Information

The responsibility for carrying out the objectives of the PTC shall be vested in the PTC Executive Committee consisting of the Executive Board, the PTC Committee Chairpersons, and the Principal of the school serving as liaison between the Executive Committee and the school staff.

SECTION 2 – Standing Committees

The Executive Board may create such standing committees, before the start of the school year, as it may deem necessary to promote the objectives and carry on the work of the Organization.

The chairperson of each committee shall present a plan of work to the Executive Board.  No committee work shall be undertaken without the consent of the officer designated as the Board representative to the committee.

As delegated by the Vice – President, an officer shall be a member, ex-officio, of all committees of the Organization.  This officer is empowered to grant Executive Board approval for committee work.  The committee chairperson shall be informed of the designated officer prior to beginning work.

The Budget Planning Committee shall consist of the Treasurer and Business Manager, and any other members of the Executive Board deemed appropriate by the group.  This committee is directed to meet with grade level leaders twice yearly; once in the beginning of the term of office to seek feedback about the year’s budget and request input into planning prior to the summer meeting of the Executive Board.  They are further directed to meet with grade level leaders prior to the first general meeting of the organization to discuss grade level allocations as proposed for the coming year.

ARTICLE IX – MEETINGS

SECTION 1 – Schedule

The PTC membership will hold meetings monthly during the school year unless otherwise ordered by the Executive Board. The day and time will be determined and published by the current Executive Board.

General meetings will have either a business or educational focus, as indicated by the agenda.

The annual meeting shall be the last meeting of the school year.

SECTION 2 – Special Meetings

Special meetings may be called by a majority of the Executive Board provided the purpose is stated and a minimum of five day notice is given to PTC Members.

SECTION 3 – Quorum

A quorum shall consist of those present at any meeting of the PTC. Business shall be transacted by the approval of the majority of those present.

Unless otherwise specified herein, a simple majority of members present at a meeting shall be required to carry any motion or resolution.

SECTION 4 – Attendance

All PTC monthly meetings shall be open to all PTC members.

SECTION 5 – Voting

There shall be one vote per PTC member present.

The privilege of holding office, introducing motions, debating, and voting shall be limited to members of the organization.

ARTICLE X – PARLIAMENTARY AUTHORITY

          The Robert’s Rules of Order shall govern the organization in all cases in which they are applicable and in which they are not in conflict with these rules.

ARTICLE XI – AMENDMENTS

          These laws may be amended at any general meeting of the organization, by a 2/3 vote of the members present, provided that written notice of the proposed amendment shall have been given at least ten days in advance. A committee may be appointed to submit a revised set of by-laws as a substitute for the existing by-laws only by a majority vote at a general meeting of the Organization or by a two-thirds vote of the Executive Board.  The requirements for adoption of a revised set of by-laws shall be the same as in the case of an amendment.

Adoption Date: By-laws approved on ___________ by unanimous vote of PTC members

(To be followed by the List of the Officers who first adopted this.)

SY 2013 – 2015

President: JOCELYN CARANDANG

Vice President:

KG and Primary – ALLAN BACIT

Intermediate – ALBERTO CRUZ

High School – ADELAIDA UMAYAM

Secretary:    ELEANOR MONIQUE Q. SEVILLA

Asst. Secretary: EDILYD MALLARI

Treasurer: LOURDES BALZA

Auditor: ELMER MENDOZA

Business Manager: RUEL A. MAYO

PRO: ROY JAVIER

Members:

AGANA  ALMAZAN

JAY JUDIT